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CalConnect XXXVI
Apr 18-22 2016
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Cyberport, Hong Kong

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Event Reports

CalConnect XI -- February 4-8 2008

CalConnectSM Interoperability Test Events - 4-5 February
Roundtable XI - 6-8 February

Information current to January 31 2008

The Eleventh Roundtable of The Calendaring and Scheduling Consortium, together with the CalConnect Interoperability Test Events (C.I.T.E.), will be held in Menlo Park, California, Monday-Friday, February 4-8, 2008, hosted by Sun Microsystems.

The C.I.T.E. interoperability testing will take place all day Monday and Tuesday, ending at 18:00 on Tuesday evening. (The regular and mobile test events will take place in parallel but in different rooms.) The Roundtable will begin with setup and coffee at 10:00 a.m. on Wednesday, and runs through early afternoon on Friday the 8th. An optional Introductory Q & A about CalConnect is scheduled at 09:15 on Wednesday the 6th.


Registration information for the Roundtable may be found at Roundtable Registration; registration information for the C.I.T.E. IOP Test Events is at C.I.T.E. Participant Registration or at C.I.T.E. Observer Registration. You must register separately for the Roundtable and for the IOP test events if you plan to do both. Observers for either the Roundtable or the C.I.T.E. must also register via the appropriate registration form.

Please note: the early registration fee of $350 for Roundtable XI ends on January 18th. After that date the registration fee will be $395.

C.I.T.E. IOP Test Events: The C.I.T.E. interoperability testing events are open to members and non-members (and to participants and observers); please see C.I.T.E. February 2008 for current information. Check back often as this will be updated as we get nearer to the event. You do not need finished or polished code to participate in the IOP testing; in fact as soon as you have something working at all, testing against other participants can help debugging and code development, especially in identifying red herrings and wrong decisions.

Roundtable XI: The Roundtable will be largely comprised of Technical Committee meetings, to which all members and observers are welcome, informal BOFs (Birds of a Feather sessions), plus some additional sessions and committee meetings which will be determined closer to the event. Friday morning will be the full Plenary meeting of the Consortium, open to all participants. This session will include report-outs from all Technical Committees, possibly demonstrations resulting from the IOP testing earlier in the week, and establishment of future goals and directions for the Consortium.


The C.I.T.E. and Roundtable will take place on the Menlo Park campus of Sun Microsystems, just north of Stanford University in the San Francisco Bay Area. A map of the location is at 11 Network Circle, Menlo Park, California. A detailed map of the Menlo Park campus with bulding ids is at Sun Menlo Park Campus.

Meeting Rooms: The C.I.T.E. (Monday and Tuesday) will take place in the OASIS room in Building 11 (MPK11, Room 1376). The Roundtable (Wednesday-Friday) will take place in the CROSSROADS room in Building 11 (MPK11, Room 2150).

All attendees must come to the Lobby of Building 10 to be checked in and escorted to the meeting rooms in Building 11. You must do this each day.

Parking: Please park in a designated visitor parking area.


Airport Information: The San Francisco Bay Area is served by three airports: San Jose International (SJC), San Francisco International (SFO), and Oakland International (OAK). Menlo Park is approximately midway between San Francisco International and San Jose International; about 20 miles from each. Oakland Internatinal is on the east side of the Bay and less convenient. SFO has the greatest range of flights and airlines serving it, but you may be able to find less expensive fares to SJC or OAK.

Ground Transportation: Information on rental cars and public transportation are available on all three airport websites.


There are many hotels and motels within reasonable driving distance of the meeting site, although none appear to be within comfortable walking distance. At this point CalConnect does not have a "meeting hotel" to recommend to CalConnect attendees. This list is provided by Sun Microsystems as a representative sample. Most of these are "approved" by Sun, however only two of those, the Comfort Inn Palo Alto and the Hilton Newark/Fremont, offer a special rate to attendees at the CalConnect conference; if you wish to stay at one of them please mention "corporate rate for Sun event" when booking.

Please be aware also that the hotels in the Newark/Fremont area are across the Dunbarton Bridge in the East Bay, which will mean a $4 bridge toll and may involve heavy commuter traffic during rush hours. However the fee is waived for car pools and the commuter lanes rarely back up.

There is a Sun shuttle which runs between Newark, and a possibilty of arranging a car pool, if anyone wants to stay in the East Bay and arrange transportation; please contact Dave Thewlis if you are interested and we will provide more information.

The hotels below are listed by distance from the Sun Campus in Menlo Park. (Also note that on El Camino Real, where nearly all of them are located, the addresses change with each town.)

2050 University Avenue
Palo Alto, 94303
** 2.47 miles from Menlo Park Campus **

100 El Camino Real
Menlo Park, CA 94025
(650) 322-1234
** 4.18 miles from Menlo Park Campus **

15 El Camino Real
Menlo Park, CA 94025
(650) 321-8772
Best Western Riviera
** 4.26 miles from Menlo Park Campus **

625 El Camino Real
Palo Alto, CA 94301
(650) 328-2800
Sheraton Palo Alto
** 5 miles from Menlo Park Campus **

COMFORT INN (Sun rate available)
3945 El Camino Real
Palo Alo, CA 94306 (650) 493-3141
Comfort Inn Palo Alto
** 6.71 miles from Menlo Park Campus **

8200 Gateway Blvd
Newark, CA 94560
(510) 494-8800
W Silicon Valley (Newark)
** 6.67 miles from Menlo Park **

4460 El Camino Real
Los Altos, CA 94022
(650) 559-7890
Residence Inn Palo Alto Los Altos
** 7 miles from Menlo Park **

4320 El Camino Real
Los Altos, CA 94022
(650) 941-9900
Marriott Courtyard Palo Alto Los Altos
** 7 miles from Menlo Park **

840 East El Camino Real
Mountain View, CA 94040
(650) 964-1700
Hilton Garden Inn Mountain View
** 8.25 miles from Menlo Park **

HILTON NEWARK/FREMONT HOTEL (Sun rate available)  
39900 Balentine Drive
Newark, CA 94560
(510) 490-8390
Hilton Newark/Fremont
** 12.88 miles from Menlo Park Campus **

4200 Great America Parkway
Santa Clara, CA 95054
(408) 235-8900
Holiday Inn Express Santa Clara
** 13.47 miles from Menlo Park Campus **

5101 Great America Parkway
Santa Clara, CA 95054
(408) 200-1234
Hyatt Regency Santa Clara
** 13.94 Miles from Menlo Park Campus **

4949 Great American Parkway
Santa Clara, CA 95054
(408) 330-0001
Hilton Santa Clara
** 14.07 miles from Menlo Park Campus **


This is the preliminary schedule for the week; please note that the schedule for the week has changed. In particular the C.I.T.E. is all day Monday and Tuesday, and the Roundtable begins Wednesday morning and runs until mid-afternoon on Friday. A detailed schedule and agendas for the sessions will be added by mid-January.

CALCONNECT INTEROPERABILITY TEST EVENTS (Regular and Mobile Calendaring Test Events)
OASIS Room, Building 11 (MPK11, Room 1376)
Monday 4 February
0800-0830 Opening Breakfast
0830-1000 Testing
1000-1030 Break
1030-1230 Testing
1230-1330 Lunch
1330-1530 Testing
1530-1600 BOFs/Break
1600-1800 Testing

1900-2030 IOPtest Dinner
MacArthur Park Restaurant, Palo Alto
Tuesday 5 February
0800-0830 Breakfast
0830-1000 Testing
1000-1030 Break
1030-1230 Testing
1230-1330 Lunch
1330-1530 Testing
1530-1600 CalDAV Scheduling BOF
     and Confcall
1600-1730 Testing
1730-1800 Wrap-up
1800 End of IOP Testing
CROSSROADS Room, Building 11 (MPK11, Room 2150)
Wednesday 6 February
0800-1000 Tech Preview setup
0915-1000 Introduction to CalConnect1
1000-1030 Break & setup2
1030-1040 Roundtable Opening, Logistics
1040-1100 TC IOPTEST - C.I.T.E. report
1100-1230 TC CALDAV
1230-1330 Lunch
1330-1530 Presentation: the Danish eKalender Project
1530-1600 Break
1600-1730 Tech Demos - Freebusy URL,
   CalDAV Scheduling, Realtime Server-Server
***Demos will be in OASIS Room***
1730-1800 BOF: Europe Ad Hoc

1800-1930 Evening Reception3
Thursday 7 February
0800-0830 Breakfast
0830-1000 TC MOBILE
1000-1030 Break
1030-1100 BOF: Group Calendaring
1100-1230 TC FREEBUSY
1230-1330 Lunch
1230-1330 Publicity Committee
1330-1430 TC EVENTPUB
1430-1600 TC REALTIME
1600-1630 Break
1630-1800 Steering Committee

1930-2130 Group Dinner4
Scotts Seafood Restaurant, Palo Alto
Friday 8 February
0800-0830 Breakfast
0830-0930 TC USECASE
0930-1000 TC VCARD formation
1000-1030 Break
1030-1100 TC XML formation
1100-1200 TC TIMEZONE
1200-1300 Working Lunch
1200-1245 TC Wrapup
1245-1400 CalConnect Plenary Session
1400 Close of Meeting
1The Introduction to CalConnect is an optional informal Q&A session for new attendees (observers or new member representatives).
2The opening break is for all attendees as they arrive
3All Roundtable and IOP testing event participants are invited to the Wednesday evening reception
4All Roundtable participants are invited to the group dinner, which is covered by your registration fee.

Breakfast, lunch, and morning and afternoon breaks will be served to all participants in the Roundtable and the IOP testing events and are included in your registration fees.

Topical Agendas:

TC CALDAV Wed 1100-1230
1 Progress and Status Update
2. Open Discussions
2.1 Implicit Scheduling
2.2 Scheduling Privileges
2.3 Varia
3. Moving Forward
3.1 Plan of Action
3.2 Next Conference Calls

TC EVENTPUB Thu 1330-1430
1. Status of VVENUE and EVENTMAP
2. Discussion: VVENUE or VCARD Enhancement
3. Way Forward for TC EVENTPUB

TC FREEBUSY Thu 1100-1230
1. Review of Technology Previews
2. Work since Roundtable X
4. Freebusy and eKalender

TC IOPTEST Wed 1040-1200
1. Review of IOP test participant findings
2. Planning for RFC 2445bis IOP Testing

TC MOBILE Thu 0830-1000
1. Progress and Status
1.1 Update on work activites since Roundtable X
2. Mobile Calendaring Interoperability Test Event
2.1 Feedback from Mobile C.I.T.E. at Roundtable XI
2.2 Plans for future test events
3. Planning for future work
3.1 Identify future work items
3.2 Review & update charter & milestones
TC REALTIME Wed 1430-1600
1. Progress and Status Update
2. Open Discussions
2.1 Addressibility
2.2 Discoverability
2.3 Authentication and Authorization
3. Moving Forward
3.1 Plan of Action
3.2 Next Conference Calls

TC TIMEZONE Fri 1100-1200
1. Progress since Roundtable X
2. Expected work products
2.1 RFC - Registry, service definition & data format
2.2 API - CalConnect Recommendation
3. Schedule and milestones for completion
4. Open discussion

TC USECASE Fri 0830-0930
1. Review State of Resources document
2. Review Resource Interoperability (RI) UseCases
3. Review possible Solutions for RI UseCases
4. Open floor to discusion

TC VCARD Formation Fri 0930-1000
1. Agreement on Charter
2. Assignment of Chair
3. Identification of participants
4. Schedule for conference calls

TC XML Formation Fri 1030-1100
1. Agreement on Charter
2. Assignment of Chair
3. Identification of participants
4. Schedule for conference calls

Currently Proposed BOFS (to be scheduled in BOF segments)
1. CalDAV Scheduling at IOP Test Event (Tuesday 1530-1600)
2. Europe Ad Hoc Recommendations (Wednesday 1730-1800)
3. Group Calendaring Discussion (Thursday 1030-1100)
Please Note: Additional requests for BOF sessions can be made at the Wednesday opening and known BOFs will be scheduled at that time. However spontaneous BOF sessions are welcome to be called at BOF session during the Roundtable.

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